A Guide to an Efficient & Comfortable Business Trip

12/30/2020

Business trips have a tendency to suck the life out of you. Your schedule is packed, you have to make important decisions on the fly, and time is always scarce. It’s no wonder they are a cause of so much stress. But, does it have to be so? Definitely not!

Remember, a business trip is still – a trip! You are allowed to enjoy it. How you choose to do it is entirely upon you. Do you want to stroll around and soak up the surroundings? Put on your tourist garments and go out. Do you want to pamper yourself? Hire a good Phoenix executive car service and cruise the busy streets with a glass of champagne in your hand. Because you can make a business trip both productive and enjoyable.

How can I make my business travel easier?

In short? Through organization and careful planning. A business trip is only difficult and stressful if you rush into it head-on. Opportunism has no place in such an important undertaking and can only lead you down the path of missed opportunities.

Make a comprehensive plan

A business trip doesn’t start when you board the plane. It starts the moment you find out you’ll be traveling. This means that you have enough time to make a plan and work out the quirks.

  • Meetings and important business tasks should be a centerpiece of your plan. So start with those.
  • Plan so that you have enough time to rest when you arrive and in between meetings.
  • With big things out of the way, you can incorporate some fun ideas for your business trip into your schedule.

If you’re planning a business trip for your boss, or someone else, these same guidelines still apply. Just be sure to communicate with them to find out their preferences and what they like to do in their free time.

Pack what you need, not what you think you may need

You’re not doing yourself any favors if you mimic a camel, tugging around six suitcases filled with enough rations to feed a small country. In other words, travel light. Burdening yourself with unnecessary stuff will only drain you of energy.

So, do the research beforehand, and figure out what you’ll need for your business trip:

  • Personal and business documents are always a good starting point.
  • Follow up by preparing the essentials bag. It should contain things that you can’t live without and that you’re using daily such as toiletries, chargers, etc.
  • Finish up with clothes. One suitcase is more than enough to get you through a few days. Follow weather forecasts so you can prepare suitable clothes and be sure to have some backups. You never know.

Book services well in advance

A tight schedule practically defines business trips. You don’t want to clutter it further by adding unnecessary chores. So if you can book something in advance – be sure to do so.

  • Plane tickets should be the first order of business. That way you’ll have enough time to react if your plans change or something unexpected happens.
  •  For hotels, try to find a good one near the place where you’ll be conducting business. You never know how traffic can be in a different town.
  • Means of transportation are essential if you have to travel around town for meetings. A reliable Phoenix executive car service will be invaluable in this case.

How can I make the most of work travel?

Well, this one is easy: by turning into a tourist, of course! It is a great idea to include some fun activities in your work travel schedule. They will help you relax and refill your batteries for the next big meeting.

Explore the city you’re in

Sometimes, it doesn’t take much to have a great time. A stroll down the streets can be an amazing experience. You’ll familiarize with the new environment, discover a plethora of fascinating things, and even make new friends.

Visit exciting venues or events

It always pays to find out if something interesting happens nearby. Take some time to research interesting venues and events in the city you’re traveling to. It can be a great way to experience a different culture and immerse yourself in an atypical lifestyle.

Go sightseeing

You can’t be a tourist if you don’t go sightseeing. And Phoenix has a plethora of breathtaking sights. Take a stroll down Roosevelt Row, visit Desert Botanical Garden, or go hiking across an iconic Camelback Mountain. Whatever you choose to do, it’s certain to leave you in a better mood than you were.

How can I make the most of work travel#1 Phoenix executive car service makes any business trip better

If you truly want to make your business trip feel like a joyride, Arrive in Style is the way to go. Our experienced and reliable drivers know every nook and cranny of Phoenix. With them behind the wheel, you’ll never waste a minute or be late for that crucial meeting. Choose a vehicle from our luxurious fleet and make a lasting impression on your business partners. We tailor our service to provide maximum comfort and reliability for your business or leisure trips. So get in touch with us and make your business trip both stylish and stress-free in one fell swoop!

6 Tips to Plan a Business Trip for Your Boss

12/30/2020

Is that big meeting in Phoenix, AZ coming up, and the boss put you in charge of organizing the trip? That’s great! And a bit intimidating because it’s quite a responsibility for you to bear. Still, it’s an amazing opportunity for your organizational skills to shine.

With that being said, it’s important for you to be aware that organizing a business trip is nothing to be trifled with. You will be responsible for more than just buying plane tickets, reserving accommodations, or booking executive car service in Phoenix. It will be your job to make the business trip productive and enjoyable, so your boss can focus on the more pressing matters.

How do you plan a business trip for your boss?

Business trips, in general, demand quite a bit more planning than their casual counterparts. Which is expected, since they are also much more serious in nature. Your boss will expect everything to go perfectly, and it will be your job to make that happen. So, no pressure there, right?

Tip #1: Hope for the best, prepare for the worst

Problems have the tendency to rear their ugly head when you least expect them. This might seem overly pessimistic, but there’s a silver lining: you can expect them. Which means that you can contend, or even prevent them.

Therefore, the most important thing here is to keep the schedule flexible. Allow for alternative solutions to problems that may arise, and be prepared to react at the moment’s notice.

Tip #2: Stay informed

Doing research beforehand is a lifesaver. When you’re dancing around fixed schedules, being well-informed can mean all the difference between a successful business meeting, and a missed opportunity. So, do your best to remain up-to-date on the critical details of the trip:

  • Confirm meeting times. Unforeseen events can cause the schedule to change.
  • Double-check standing reservations. Mistakes and mix-ups tend to happen. It’s important to be ready to find alternatives.
  •  Keep checking flight times. Flights often get delayed and waiting times can be extremely long. Having a backup solution is imperative in this case.

Tip #3: Book necessary services well ahead of time

If you make arrangements timely, you’re not only making the business trip efficient and comfortable for your boss. You’re also ensuring that you have enough time to react if something goes awry. So jump on these tasks as soon as you start organizing a trip:

  • Reserve/Buy plane tickets;
  • Book accommodations;
  • Make reservations in restaurants;
  • Book quality executive car service.

These are especially important if the trip is going to take a long time. You want to make sure your boss gets quality shut-eye before the big meeting and have the means to conveniently reach their destination. Great food is mostly there so that they don’t get cranky. Because let’s face it – nobody likes their boss cranky.

 Tip #4: Make a checklist

It might seem redundant, but we have to say it. Organizing a business trip consists of numerous tasks. Keeping them all in your head will be simply impossible and trying will only make you stressed out.

Therefore, download an organizer app for your phone, tablet, or PC, and be sure to take notes on everything. And we do mean everything. No matter how insignificant the task might seem, if you have to do it – it goes on the list.

Tip #5: Incorporate leisure activities in the schedule

“All work, no play” is definitely not how you want your boss’ trip to Phoenix to go. And neither do they, for that matter. Therefore, communicate with your boss to find out about their preferences. If they love outdoor activities, you can suggest a hike at breathtaking Papago Park. Or if they’re a connoisseur of music, the Musical Instruments Museum might pique their interest. Do your homework and look for the best eateries in town so you can make reservations ahead of time.

Whatever the case is, do your best to come up with some fun ideas for a business trip. There’s no doubt that your boss will appreciate it. And a bit of fun in a pressure-filled environment is certain to keep them relaxed and on top of their game.

 Tip #6: Create an itinerary

A business trip itinerary is a great organizational tool. It will greatly help your boss stay updated and be efficient with their time.

Here are some things to keep in mind when you create an itinerary:

  1. Sort the items on the itinerary chronologically. It will make working through it easier.
  2. Don’t clutter the list. Keep it readable and easy to navigate. Unnecessary details are counterproductive.
  3. Create multiple copies on the cloud, your phone or PC, and a few hard copies.

executive car service PhoenixEnsure your boss makes an entrance with the best executive car service Phoenix can offer

Do you want your boss to be punctual, comfortable, and make an impression on their business partners? Because with Arrive in Style – they will. Our reliable and knowledgeable drivers will get your boss to their destination swiftly and securely. Every vehicle in our fleet is equipped with assorted amenities and luxuries that will make cruising through the busy streets of Phoenix, AZ a relaxed and enjoyable experience.

And as far as looks are concerned? Well, you know that movie scene: A successful businessperson steps out of a limo and confidently steps into a business building. Now, that certainly makes an impression. And it’s exactly how your boss will look upon arriving in style.